1. Name & Address
   Make sure your name and current address are legible and are on all IVV Record Books. The award system is set up for individual achievement, therefore, only one name can be on a IVV Record Book. IVV rules do not allow awards for pets.
2. AVA Registration Number
   This is the number on the front of your IVV Record of Achievement Book. This is a book that contains a cumulative record of your achievements (both Events and Distance.) This book will be given to you after you have completed your first milestone. Ten events or 500 kilometers of distance. Write this number on all IVV Record Books. Leave blank on your very first IVV Record Book, as you will not know what it will be.
3. IVV Event Certification Stamps
   Only IVV Event Certification Stamp impressions can be placed in an IVV Record Book. Do not paste, hand write (unless approved by AVA Headquarters), attach papers (except official insert cards) into IVV Record Books. You may White-out or cross out erroneous or duplicate entries. IVV Event Certification Stamps may only be recorded at the actual event and then only after paying the required fee. Stamps may not be entered prior to the event or after it has taken place (unless the stamp did not make it to the event on time). Remember to check your IVV Record Books before you leave the finish table.
4. IVV Event Record Book Recording
   You may place one (1) impression of the IVV Event Certification Stamp in your IVV Event Record Book each time you complete the distance for that event. You may make only one (1) impression per day.Under the “Event #” column, you need to keep a running count of the number of events you completed. Continue with the next number as you start your next book.
5. IVV Distance Record Book Recording
   a. You can make multiple impressions of the Certification Stamp in your IVV Distance Record Books for the same event.
   b. No swim event can be entered into a distance book.
   c. Bike event distances can be entered into either a Bicycle Distance Book or the regular walking distance book. Once entered into a Bicycle Distance Book, you can not transfer the distance to the walking distance book, nor vise-versa.
   d. Under the “KM” column; if you completed the event, enter the number the kilometers designated for the event. If you did less than the full route, then enter the number of kilometers actually completed. Always enter a whole number. Do not enter 4.5, 6.8, etc.
6. Insert Cards
   These cards were designed to be used as a supplemental stamp card to be inserted into a record book. They were created for participants that typically complete less than 10km, resulting in the need for more slots than are contained in a distance book. If you attend an event and do not have your IVV Record Books, you may use insert cards. Remember to get two (2) insert cards, one for event and one for distance. Insert cards must accompany a valid IVV Record Book to be accepted for achievement recognition.
7. Submitting Completed Books
   What to send:
   1. Your completed IVV Record Book.
   2. Your IVV Record of Achievement Book. You no longer need to send in your previous book along with your just completed book. Play it safe, always make copies of your books before mailing them to AVA, just in case they get lost.

A Guide to Event and Distance Books